(1) To collect the forms of proxy and examine them. (2) The date of receipt, time, venue, stamp, signature and the legality of the member should examined by him.(3) To prepare the list of proxies in which the details such as the name of the member, the name of the proxy, number of shares held, number of votes etc should be recorded in the list.
(4) To cancel the form of proxy if it is not received within the prescribed time. (5) He has to monitor that the proxy utilizes his legal right according to the rules and Articles of Association.