Information Technology [5 marks Questions]

It is the act of finding some text and replacing it with an alternative text.
The Find and Replace option helps you to search a particular letter, word, phrase or sentence in your document and then replace it, if you want. Steps to use the find and replace feature in a document are as follows:

• Step 1: Click Home tab —> click on Find or Replace option in the Editing group. A Find and Replace dialog box will appear.
• Step 2: In the Find what: box, type the text that you want to find.

or
In the Replace with: box, type the text that you want to replace with the original text.

• Step 3: Click the Find Next button.
• Step 4: Click the Replace button or Replace All button. Keep clicking Replace button until the text in entire document has been searched and replaced.
• Step 5: Click Cancel button.

• Steps to compress a picture in a document are as follows:
  • Step 1: Select the picture.
  • Step 2: Click the Picture Tools Format tab.
  • Step 3: Click the Compress Pictures in the Adjust group. A Compress Pictures dialog box will appear as shown below:

Step 4: Click the Options… button to access the Compression Settings dialog box as shown below:

• Step 5: Choose any of the Target output: as per the requirement.
• Step 6: Click on the check box(s) under the Compression options: as per the requirement.
• Step 7: Click OK button in the Compression Settings dialog box.

The text layout within a paragraph with respect to document margins is called text alignment.
Steps to change the text alignment in a document are as follows:

• Step 1: Select the text that you want to modify

• Step 2: Select any one of the four alignment options (i.e. Left, Right etc) from the Paragraph group on the Home tab.

  Command Tab	Description
  Align Text Left	Aligns all the selected text to the left margin.
  Center	Aligns all the selected text to an equal distance from the left and the right margins.
  Align Text Right	Aligns all the selected text to the right margin.
  Justify	Aligns all the selected text equal from both the sides and lines up equally to the left and the right margins. Traditionally many books, news letters and newspapers use full-justification.

Tabs
These are similar to the menu system of MS-Word 2003. Instead of having drop down menus, MS-Word 2007 creates a Ribbon system, where buttons and commands are grouped under the tabs. Some groups include a dialog launcher button in their lower right corner to bring up the additional options.
Different types of tabs are as follows:

• Home tab is used to change font, styles, setting of paragraph etc.
• Insert tab is used to insert page breaks, tables, illustrations, links, header and footer, text and symbols etc.
• Page Layout tab is used to change themes of a page, margin of a page, orientation of a page, insert a page border, column, format paragraph etc.
• References tab is used to insert table of contents, foot notes, citation and bibliography, captions, index, mark entry for index etc.
• Mailings tab is used to create envelopes, labels, start mail merge, write and insert fields and preview results etc.
• Review tab is used for proofing, comments, tracking, comparing the documents etc.
• View tab is used to change the outline or draft views, display the ruler or document map, zoom, switch windows etc.