SPCC 3 Marks Each

Points to be remember for presenting PPP : (1) Personality traits of Presenter: For impressive presentation, it depends on the presonality and oratorical flair of the presenter. (2) Audience should be at centre: Presentation is meant for attendees therefore they should be at the centre. (3) Gripping audiences: Presentation should be such, that it grips the audience for the entire presentation (4) Dynamism and enthusiasm : The dynamism and enthusiasm on part of the presenter will infuse the same fedings in the attendees. (5) Logical and pointwise presentation: The presentation should proceed in logical manner and to the point. (6) Dressing and Appearance: The dressing and outward appearance of the presenter should match his/her dignity (7) Facial expressions : Facial expressions and eye contact are necessary on part of the presenter. (8) Impressive voice : The voice of the presenter should be audible and impressive. (9) Correct pronunciations : The presenter should make correct pronunciations and should pay attention on pauses and intonation. (10) Answering queries: Possibly all the queries should be answered by the presenter. (11) Rehearsed Presentations: Presentation should be rehearsed properly by the presenter.

Specifications for Preparing Committee Report: Following points should be cosidered while preparing a committee report of a project or event. (1) Essay format is used. (2) Appropriate title must be given. (3) Report should mention objectives clearly (4) Report should enlist members with their designations. (5) As part of pre-decided policy mention assigned responsibilities duties of members. (6) Observations, interpretations, suggestions and conclusion derived from time to time and agreed upon unanimously should be mentioned. (7) Secretary should express thanks to the chairperson and should sign on behalf of the committee mentioning their designations on the right hand side. (8) On the left side, place and date should be mentioned in separate line.

1. What is ‘Proposal writing? : When an event is to be organised in future its objective, prefixed order of execution, necessary human resource, money and time all has to be cosidered in advance in order to secure permission. This process is a part/type of presentation and called proposal writing. 2. Cases of Preparing Report: (1) Report on “On going” Event: When a live programmes match is going on a live report is presented for e.g. : Cricket match, sports tournament etc. (2) Report on past Events : Report writing also includes briefing about event, how it was conceptulized and what has been its outcome. As a part of power point presentation while preparing individual report format should be specific.

Following Point to be remembered while preparing slide show: In order to use and prepare PPP, ability, practice and presentation skills are required. (1) Template as per subject matter: The template should be selected as per the subject matter of the presentation. (2) Colour and Font: Keeping template in mind colour and font size should be selected. Back ground colour should enhance the font colour. Many a times for this contrasting colours are selected. (3) Layout of the slide : The layout of the slide should be selected as per the write up. It can be square, rectangle, circle or semicircle. (4) Clarity of Subject : The subject of the slide show should be clearly mentioned in the first slide. (5) Agenda : The second slide should present Agenda of the presentation. (6) Title of the slide: Every slide should be titled. Colour combination should be maintanied in all the slides. (7) Font size of Title: The font size of the title should be bigger than the rest of the write-up. (8) Optimum utilisation of a slide: Every slide should have a maximum of five lines and maximum seven words in each line. (9) Proper symbol in information : The information should be presented to the point using proper symbol (bullets) and not in form of sentences.

Points to be remembered in oral presentation : Oral Presentation generally takes place face to face. This does not mean that it is not possible for long distance or with the help of technology or gadget. Following points should be taken into consideration for both face to face and distant oral communication. (1) To Consider Psychological Capacity and Ability of Audience: Since the listeners are at the center, their mental and psychological capacity and ability should be taken into consideration in oral presentation. (2) Appropriate Time : This type of presentation can bring desired result if made at the appropriate time. For eg: For housewives afternoon time and for working people after 9 P.M. i considered appropriate time and if presentation is made during that time it will fetch best results. (3) Place of Presentation: If presentation is done at an appropriate place then it can get best results. For eg : Exhibitions/fairs, Railway Station, Bus Stand etc. (4) Considering the status and designation of listners: Since the Iistners are at the centre, whether in a group, or individually, oral presentation should be made keeping in mind their age, status and designation and choice of words can be made accordingly. (5) Logical Presentation: The arrangement of points in oral presentation should be done logically. (6) Selection of words and language: Language and words should be selected properly in such a way that presentation becomes effective. (7) Impressive voice : The voice of the oral presenter should be impressive. With the modulation of his voice he/she will be able to attract his/her listeners. (8) Stimulate feelings: Oral presentation should stimulate the feelings of the listeners, so that they are convinced. Use of idioms and proverbs should be made in the presentation. (9) Ready for counter arguments : The presenter should be ready for counter arguments from the listners and should be well prepared to handle the situation.

Objectives of Presentation are as follows. (1) Giving information to related people : To provide information to people by a well informed person. (2) Develop elocution and oratory skills: It aims at developing individual qualities like oratory and eloguence. (3) Develop technological skills: It aims to develop technological skills to make presentation interesting. (4) Develop analytical skills: Presentation aims to develop one’s analytical skills and present things in a better way. (5) Develop logical approach : It is possible to learn to develop logical approach in understanding. (6) To bring clarity of thoughts : First of all presenter tries to bring clarity of thought and understanding. (7) Functional Arguments : To present two sides of the coin an argument statment in a concrete manner and to verify pros and cons. (8) Developing Direction : To explain any concept, topic or principle with the help of a demonstration.

Types of Presentation from the point of view of Objective : There are Five different types of presentation. They are as follows. (1) Informative Presentation , (2) Instructional Presentation , (3) Awakening Presentation, (4) Persuasive Presentation, (5) Decision Making Presentation. (1) Informative Presentation: The main objective of this type of presentation is to give exact information of subject to the other party. This type of presentation should be brief and precise. This type of presentation moves from the most important to the least important points. In this type of presentation there is minimum possibility of confusion. Examples: This type of presentation is used for teaching, training etc. (2) Instructional Presentation: The main objective of this type of presentation it to give exact instruction regarding mattes. This type of presentation is given either to suggest or command. This type of presentation is elaborate and intense so requires more time. This type of presentation includes basic important matters so evaluation becomes possible. Examples: It includes Tutorials, Demonstration of safety measures etc.