Secretary is a ____________ of confidential matter.
- Acaretaker
- ✓custodian
- Cauditor
Answer: B.
View full solution →Question types
Correspondence with Members question types
85 questions across 14 question groups — pick any mix to generate a Secretarial Practice paper with step-by-step answer keys.
85
Questions
14
Question groups
5
Question types
01
Select the correct answer from the options given below and rewrite the statement.
14 Q→02Give one word or phrase for the following sentence:
11 Q→03State whether the following statement is true or false.
13 Q→04Match the correct pairs
2 Q→05Explain the following term/concept in detail:
5 Q→06Study the following case/situations and express your opinion.
7 Q→07Answer in brife
6 Q→08Justify the following statement.
5 Q→09Find the odd one.
2 Q→10Complete the sentences.
5 Q→11Select the correct option from the bracket.
1 Q→12Answer in one sentence.
4 Q→13Attempt the following.
5 Q→14Correct the underlined words and rewrite the following sentences.
5 Q→Sample Questions
Correspondence with Members questions
One sample from each question group in this chapter. Select any group above to see the full set with answer keys.
Polite and prompt correspondence by secretary creates ____________ of the company.
- ✓goodwill
- Bprestige
- Cimage
Answer: A.
View full solution →____________ shares are issued to existing equity shareholders.
- Adeferred
- Bpreference
- ✓bonus
Answer: C.
View full solution →Secretary writes letter to members as ____________
- Aauditor
- ✓Public Relations Officer
- CDirector
Answer: B.
View full solution →Important decisions need approval of ____________ at the meeting.
- Aauditors
- ✓shareholders
- Cdirectors
Answer: B.
View full solution →The letter containing reasons for the low rate of dividends.
A portion of profits is distributed to the shareholders of the company.
Title to the shares issued by the company.
Warrant attached with notice of dividend.
Return of investment in shares.
The dividend is to be paid to shareholders within 30 days from the date of declaration.
A dividend warrant is a written order given by the company to its banker to pay the amount mentioned in it to the shareholder whose name is specified therein.
The dividend is declared and approved in General Meeting.
Share certificates must be duly stamped and signed under the common seal of the company.
Secretary should disclose confidential information to the members.
| Group ‘A’ | Group ‘B’ |
| (1) Secretary | (a) Registered Document |
| (2) Electronic Mode | (b) Fluctuating rate of dividend |
| (3) Share Certificate | (c) Correspondence with members |
| (4) Reply Letter | (d) Dividend Warrant |
| (5) Bon as Share | (e) Payment of Dividend |
| (f) Existing Equity Shareholder | |
| (g) Bearer Document | |
| (h) Low rate of dividend | |
| (i) Fluctuations in the market | |
| (j) Correspondence with Bank |
Share Certificate
Correspondence with Members
Dividend Warrant
Bonus Shares
Capitalisation of Reserve
Mr.Anand Khot has complained of a low rate of dividends. As a Secretary, Question (a). Is it necessary to reply to the complaint letter? Question (b). Is it necessary to give reasons for the low rate of dividends? Question (c). Which points he has to keep in mind while drafting the above letter?
Yash Industries Ltd. is issuing bonus share Question (a). Can the company issues bonus shares to all the shareholders? Question (b). Is it necessary for the shareholders to pay a certain amount for bonus shares?Question (c). How are the shareholders informed regarding the issue of bonus shares?
Mr. Raj She seeks information about interim dividends as heard from one of his fellow shareholders. Question (a). Question (b). Does he need to give the details of the interim dividend?What does the Secretary refer to? Question (c). After getting the details does Mr. Raj have any document that he can refer to as proof?
Anmol Steel Industries Ltd. wants to pay dividends to the registered shareholders.Question (a). Who recommends and approves the rate of dividend? Question (b). How will the dividend be paid to the shareholders?Question (c). Is the letter sent to the registered shareholders before the payment of the dividend?
Mr. Ashish Rai has applied for 100 shares of ₹ 10 each payable as ₹ 2 per share on application, ₹ 4 on the allotment, and ₹ 4 on 1st and final call.Question (a). Question (b).What is the amount he will have to pay at the time of application?Is there any compulsion that he get the number of shares he has applied for?Question (c). What is the maximum amount he will have to pay for the above shares?
Write a note on Payment of dividend.
Explain Secretary acts as a link between the Directors and the Members.
What are the circumstances under which Secretary undertakes correspondence with members?
Which precautions are to be taken by the Secretary while corresponding with members?
What are the circumstances under which Secretary undertakes correspondence with members?
Reply letter contains or specifies the reasons for the low rate of dividend.
Registered shareholders get dividends through dividend warrants or electronically.
Share Certificate is a registered document.
There are certain circumstances when a Secretary has to correspond with members.
The Company Secretary should take certain precautions while corresponding with members.
Dividend Coupon, Dividend warrant, Transfer receipt
Allotment letter, Allotment slip, Refund order
Bonus Shares issued are credited to Shareholders ____________ Account.
Dividend is the portion of ____________
Share Certificate must be signed by at least ____________ directors.
The role of secretary while writing to members is of ____________
Shareholders are the ____________ of the company.
| Group ‘A’ | Group ‘B’ |
| (1) ………………….. | (a) Directors and Members |
| (2) …………………. | (b) Registered Post |
| (3) Correspondence | (c) ……………………. |
| (4) …………………. | (d) Payment of Dividend Electronically |
(Written communication, Share Certificate, Secretary, ECS)
Arrange in proper order :
(a) Reply Letter
(b) Issue of Share Certificate
(c) Payment of Dividend
What is the time limit to pay the dividend?
What is the time period to dispatch the share certificate by the company?
What is politeness?
Draft a reply letter resolving the query of the member on low rate of dividend.
Write a letter to the member for the payment of Interim dividend electronically.
Write a letter to the member for the payment of dividend through Dividend Warrant.
Write a letter to the member for the issue of Share Certificate.
Write a letter to the shareholder regarding issue of Bonus Shares.
Rights shares are the shares given to existing shareholders free of cost.
Interim Dividend is paid through cash.
The interim dividend is declared by shareholders.
Share Certificate must be countersigned by the shareholder.
Secretary should follow relevant provisions of the Companies Act, 1986.
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