ENGLISH [Communicative] Letter writing : [7M]

To

The Principal
PQR College
Delhi

Subject Request for arrangement of co curricular activities at regular intervals

Sir/Ma’am

This is to inform you that I, am PQR a student of your prestigious school. The purpose of writing this letter is to request you to arrange co curricular activities at regular intervals.

While I agree that education should be our primary focus in the college, it is also not wrong to point out that too much focus on academics has made many students stressed. Plaving nothing to entertain us during the college hours makes our day dull and boring and after some point, all studies become ineffective. Hence, I request you to introduce some co-curricular activities at regular time intervals so that we can refresh our minds and then study effectively.

Kindly understand and oblidge.

Hoping for a positive response.

Yours obediently
PQR
(Student)

14-A, Civil Lines
New Delhi

27th October, 20XX

The Editor The Times of India New Delhi

Subject Wastage of Food in the Big Fat Indian Weddings

Sir/Ma’am

Through the columns of your esteemed newspaper, I would like to draw the attention of the common masses to the wastage of food that happens in Indian weddings. It is not unknown to us that weddings in India have become more extravagant in the recent years. It is strange how Indians spend their life’s j savings on their weddings. One of the main features of the lavish wedding is the various types of food one can find there. Today, no wedding is complete without different cuisines offered to the guests.

It is quite shocking that on one hand, India is a host to one of the biggest armies of starving people in the world, on the other, we witness a large scale wastage of food.

Such wastage can be monitored if the size of the servings is limited. Moreover, the host should be responsible to give the caterers, the exact number of expected guest list. Moreover, the guests should confirm their presence so that the food is prepared accordingly and there is no wastage. Further, the leftover food can be distributed to the poor in order to avoid the wastage.

I hope my letter would awaken the people and they would try to minimise the wastage in future.

Thanking you

Yours sincerely
Surbhi

37, Kishore Nagar
Meerut

16th March, 20XX

The Director
Horticulture Department
Meerut

Subject Deplorable condition of Kishore Nagar Main Park

Sir/Ma’am

Through the medium of this letter, I wish to bring to your notice, the poor condition of the main park in our locality. Sadly, the park has fallen into a miserable condition due to the utter neglect of the employees who are responsible for the upkeep of the park. They are seldom seen doing their assigned duties.

It has been converted into a dumping ground for heaps of dirt. The boundary wall as well as the main gate has been broken. It has become an easy target for encroachment and plunder. The grass and the plants have been destroyed and there is no hint of greenery left. As a result, it has become an abode of stray animals. I request you to kindly look into the matter and ensure the restoration of the park to its original beauty.

Thanking you

Yours sincerely
Brij Kishore

1/1, Mittal’s Villa
Rani Bagh – Chandigarh
Punjab – 555555

12th March, 20XX

Tours Manager
Ashoka Tours and Travels
Kalasipalayam North-Bangalore
Karnataka-777777

Subject Seeking Information about Your Tour Packages

Sir/Ma’am

This is with reference to your advertisement in the daily newspaper about the South India Pilgrim tour. I am planning to take my parents on to a visit to all the Hindu temples and Churches. We also wish to visit Thekkadi and backwaters in Kerala.

Kindly tell me the details regarding the places you cover in your pilgrim packages and the mode of transport that you provide for the same. We prefer hygienic buses or cars with working Air Conditioners. We would be alright with three star stay. We wish to be provided with strictly vegetarian meals. Hence, kindly inform us the details of your charges for stay food and travel, all separately. Looking forward to an earliest reply.

Thanking you

Yours truly
Ajay Mittal

78, Inderpuri
Jaipur

6th March, 20XX

The Editor
The Indian Times
Jaipur

Subject Need to Tap Sports Talent at a Young Age Sir/Ma’am

Through the columns of your esteemed newspaper I would like to highlight the need to tap the sports talent at a young age by sports teachers, coaches etc. so, that it does not go unrecognised. We tend to give academics priority at the expense of sports and other activities. I think we should give equal importance to studies and sports. A lot of juniors and subjuniors do well at the national level but they do not continue because there is lack of attention and guidance regarding their future in sports.

There is a lot of talent in our country. The only thing required is to bring it forward and encourage it. There are many examples before us like that of PV Sindhu, Virat Kohli, Sania Nehwal, Geeta Phogat and many others who had started their rigorous training at a very young age. The result is undeniably remarkable. Yet these achievements are not enough for a country of our size and population.

Therefore, it is greatly required that we should nurture the sports talent from a very young age. At school, district and state levels, sports talent must be spotted, encouraged and given proper coaching. In cases, financial help and hostel facilities should also be provided to them. The need of the hour is to create good infrastructure for sports and nurture talent from an early age.

I hope my suggestions would reach the concerned people and efforts would be made to implement some strategies.

Thanking you

Yours sincerely
Poorva/Paras

Kunj Apartments
Shimla
3 April 20xx
The Chairman
CBSE
Preet Vihar
Delhi

Subject Query About issuing the duplicate certificates

Sir/Ma’am

This is to inform you that I, TarunTTaruns had completed my senior secondary schooling from CBSE 2021-22. I have written this letter to enquire about the requirements and process of issuing duplicate certificates. I had misplaced my original certificates of X and XII while travelling in a bus. For the same,
I have filed an FIR with the registration number 4567/897/HP.

I need those documents urgently as I have to apply for a job in a government department. Please let me know the procedure of issuing the duplicate certificates, time taken by the board and the fees to be deposited.

Please do the needful as early as possible as it is a question of my career.

Thanking you in anticipation
Yours faithfully
Tarun Kumar

The Librarian
SPICC College
Kanpur, UP

12th December, 20XX

Subject information about lost of the issued book

Respected Sir/Ma’am

This is to inform you that I am XYZ, a student of Class Xth D. I have written this letter to tell you that I got a I book issued from the library last week and it was to be returned tomorrow on 13th December. However, unfortunately, I have lost the book. I apologise for the same and request you to let me know the price of the book so that I may make the payment to compensate it.

Kindly understand and oblidge

Thanking you
Yours obediently
XYZ

B – 65, Lake Road
Chennai – 600086

3rd March, 20XX

The Editor
The Hindu
Chennai

Subject Electric Vehicles – Promise for the Future

Sir/Ma’am

Through the columns of your esteemed newspaper, I want to highlight the fact that the need to reduce air pollution along with the availability of new advanced batteries has allowed Electric Vehicles (EVs) to appear as a clean alternative to internal combustion vehicles. Electric drive systems are virtually non-polluting and extremely energy efficient. While internal combustion vehicles can convert about 20% of the chemical energy in gasoline into useful work, 75% or more of the energy from a battery has productive power in an electric vehicle.

Numerous vehicles including three wheelers, cars and scooters on the road contribute to heavy air and noise pollution. Use of electric vehicles can also help us in saving foreign exchange worth crores and will also substantially reduce healthcare costs.

Therefore, people should try to use electricity-run vehicles which are energy efficient and environment friendly.

Thanking you
Yours truly
Vineet

E-114, Nandanvan Colony
Nagpur

31st January, 20XX

The Editor
The Harbinger
9, Bund Marg
Hyderabad

Subject Control Net Surfing at School

Sir/Ma’am

Through the columns of your esteemed newspaper, I would like to direct the attention of the concerned authorities towards the students who are wasting away their precious time on the internet merely for ‘ entertainment. Our public schools have modernised their libraries to provide internet surfing facilities to senior students so that they can complete their assignments and also gain knowledge necessary to be well informed and do well in their exams.

However, the schools have not introduced much control on the net surfing by students, resulting in the students wasting their time in entertaining themselves by playing interactive games available on various sites or watching videos and other prohibited material. This leads to poor performance in the exams, thus affecting the overall reputation of the school concerned.

In this regard, schools must ensure that they install suitable software which will block content like interactive games and other sites which are prohibited schools, in collaboration with parents, should make the students aware of the many negative effects of uncontrolled and improper net-surfing. Unless this is done effectively, the whole purpose of providing the net facility will be defeated. So, the schools should control students’ net surfing at school and enable them to use the Internet fruitfully.

Thanking you
Yours truly
Rajani

B-27/Phase I, Ashok Vihar
New Delhi

27th November, 20XX

The Editor
The Hidustan Times
New Delhi

Subject Need to Develop the Spirit of Unity

Sir/Ma’am

Through the columns of your esteemed newspaper, I would like to draw the attention of the general public towards the need to develop the spirit of unity.

In India, or any nation for that matter national integration alone can be the foundation of a strong, united and prosperous India, especially when terror acts are increasing day by day. Hence, it is said that ‘United we stand, divided we fall. However, communal clashes and, social and economic inequalities put a
challenge to the national harmony of India. Time and again we have witnessed a rise in social tensions between different communities present in the nation such tensions make our nation vulnerable to foreign attacks that can wreak havoc in it. Hence, we all need to understand that we all need to be united to gain respect from all other nations in the world.

Adequate measures should be taken to remove the social and economic inequalities to ensure unity among various sections of the society. The various social issues such as caste system, child labour, dowry system etc. should be eradicated from our society as soon as possible to further promote national integration.

People need to accept that there is a need for unity in India. They should not be committed to a particular religion but to the nation as a whole.

Thanking You
Yours truly
Anaira Batra

B/22, Sadiq Nagar
New Delhi

29th July, 20XX

The Director
Oxford Institute of Spoken English
185/C, Vaishali
Ghaziabad

Subject Enquiry about Spoken English Course Sir/Ma’am

This is with regard to your advertisement in Dainik Jagran dated 27th July, 20XX. I wish to join the Spoken English course being conducted at your institute and would like to have the following information for the same.

(i) What is the duration of the course and the fees structure?
(ii) Is it also held in the evening?
(iii) I have attended the Personality Development Course from your institute earlier. Am I eligible for some discount if I apply for the Spoken English Course at your institute?
(iv) What is the procedure for enrolment to the course?

Kindly send me the detailed information along with brochure of your institute. You may send the information by post or e-mail to me at smita20@yahoo. com.
Looking forward to hear from you.

Thanking you
Yours sincerely
Smita

360/1/A, Sadbhavna Park
Mangal Pandey Nagar,
Meerut – 112

29th April, 20XX

The Editor
Amar Ujala
Meerut

Subject Apathy towards Local Cleanliness

Sir/Ma’am

Through the columns of your esteemed newspaper, I would like to draw the attention of the civic authorities and the general public towards the unhygienic conditions prevailing in our city.

We have already experienced an outbreak of Dengue and Chickungunya in the city. Still the lesson has j not been learnt. There is total apathy towards cleanliness. People throw garbage anywhere they seem fit. This garbage can be found lying on the roads for days together. Nobody comes to clean it. The drains also have not been cleaned for long and dirty smelling water along with garbage can be seen flowing in it. There are no dustbins to keep the garbage covered, giving rise to mosquito breeding and as a result, mosquito borne diseases.

I request the concerned authorities to take immediate steps to launch a cleanliness drive to remove all the garbage on the roads. The drains should be regularly cleaned. The residents should also get involved in this drive so that we can keep our city clean and not invite outbreak of any disease.

Thanking you
Yours truly
Saksham Sinha

Content Points:
⇒ Challenges
• Many geological sites face neglect and vandalism, leading to their gradual degradation.
• Urbanisation, industrial activities, and unregulated tourism are major threats to these sites.
• Lack of public awareness and insufficient government action aggravate the problem.

⇒ Suggestions for Preservation
•  Geological sites should be declared protected areas and maintained with proper security measures.
•  Establish museums and information centers to promote the importance of these sites.
•  Introduce educational programmes in schools to foster appreciation for geological heritage.
•  Encourage responsible tourism and community involvement in  conservation efforts.

⇒ Conclusion
•  Urgent action is needed to protect these natural treasures and ensure they are preserved for future generations.

Content Points: 
⇒ Impact on Students 
• Students without digital access face difficulties in attending online classes and completing assignments. 
• Lack of exposure to digital tools limits learning opportunities and career readiness. 
• Emotional toll due to feelings of exclusion and falling behind peers. 

⇒ Impact on Teachers 
• Teachers struggle to reach students equitably, especially in rural or low-income areas. 
• Limited access to digital teaching aids and training hampers their ability to deliver quality education. 

⇒ Suggested Measures 
• Governments and NGOs should provide affordable devices and reliable internet connectivity. 
• Establish community learning centers with shared digital resources. 
• Encourage public-private partnerships to improve technology access in schools.