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Computerised Accounting System — Account STD 11 Commerce — Question

CBSE BoardEnglish MediumSTD 11 CommerceAccountComputerised Accounting System6 Marks
Question
Explain the following along with their advantages:
  1. Ready to use accounting software.
  2. Customised accounting software.
  3. Tailored accounting software.
✓

Answer

  1. ​​​​​​Ready to use accounting software.
A variety of readymade softwares is available in the market. These softwares are for users at large and are not developed according to the requirements of any specific user. Most popular ready made softwares available in the market are Tally, Ex. Busy etc.
Advantages:
  1. These softwares are developed by a group of highly experienced group of professionals. Hence, they take care of the problems areas which may be overlooked if a particular software is developed for some specific user.
  2. Since these softwares are used by a large number of users, accounting personnel well versed with these softwares are easily available.
  3. They are easy to learn and their training is sometimes offered free by the vendor.
  4. Because of their use by a large number of users, they have better after sales maintenance service.
  5. Because they are available off-the-shelf, time required in developing a tailor made software is saved.
  6. The cost of installation is low.
  1. Customised accounting software.
The term 'Customised Software' means making changes in the ready to use software so as to suit the specific requirements of the user. Any readymade software can be changed according to the needs and specifications of the user. However, the cost of installation of customised softwares are high because the cost of change is to be paid by the user.
Advantages:
  1. These softwares are designed to suit the specific requirements of the users. Hence, they are used by a large number of large and medium size business enterprises.
  2. Level of secrecy for the data is higher.
  3. Linkage to other information systems is available on the basis of need of the enterprise.
  4. Tailored accounting software.
The term “tailor-made software means developing a software according to the needs and specifications of the user. These softwares are not available off-the-shelf.
Advantages:
  1. It being developed according to the specifications of the user, takes care of the specific needs of the enterprise.
  2. The level of secrecy of data and authenticity checks are robust in such softwares.
  3. They can be effectively linked to some other information systems.

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